Executive Administrative Assistant

Lincoln Electric is the world leader in the engineering, design, and manufacturing of advanced arc welding solutions, automated joining, assembly and cutting systems, plasma and oxy-fuel cutting equipment, and has a leading global position in brazing and soldering alloys. Lincoln is recognized as the Welding Expert™ for its leading materials science, software development, automation engineering, and application expertise, which advance customers' fabrication capabilities to help them build a better world. Headquartered in Cleveland, Ohio, Lincoln Electric is a $4.2B publicly traded company (NASDAQ:LECO) with over 11,000 employees around the world, with operations in 71 manufacturing and automation system integration locations across 21 countries and maintains a worldwide network of distributors and sales offices serving customers in over 160 countries.

 Location: Euclid - 22801 - Cleveland, OH, United States (US)
Employment Status: Salary Full-Time
Function: Human Resources
Req ID: 24709 

Summary

Lincoln Electric is seeking an experienced Executive Administrative Assistant who will provide high-level administrative support to members of the Executive Leadership Team members (Management Committee). Reporting directly to Chief Human Resource Officer, the Executive Administrative Assistant provides support in one-on-one and team working relationships. The Executive Assistant serves as a liaison to outside business partners and other global management teams; organizes and coordinates outreach and external relations efforts and organizes meetings.

The Executive Assistant must be creative and enjoy working within an entrepreneurial environment and excel at project and event management. This role will also have the opportunity to work with the team itself on business projects. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

What You Will Do

The Executive Administrative Assistant provides and leads support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. Specific responsibilities include:

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Execute research and analysis supporting ad-hoc projects as needed for the CHRO and CIO.
• Lead and facilitate quarterly, monthly, and ad hoc meetings with associates of HR or IT on behalf of the CIO or CHRO.  Manage the itineraries, coordinate materials, plan logistics, communicate with presenters, and ultimately facilitate the meeting.
• Schedule and sustain calendars of meetings and events with internal/external business partners and groups, resolving any conflicts. Manage Executive's contacts.
• Organize and manage all aspects of events and meetings, including meeting planning, coordinating presentations and/or contributing to them, vendor coordination and day-of-event venue execution.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodation for executives. Prepare expense reports. 
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations in which the executive is involved.
• Be responsive to emails/texts/phone calls, potentially outside normal business hours.
• Professionally greet guests in person or on phone; answering or directing inquiries
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.

Education & Experience Required

• College degree or diploma in business administration, or combination of relevant experience and education.
• 10 or more years of progressively responsible and diversified administrative experience, including support to Executive Team members.  5 or more years of related experience required in working in an executive assistant role supporting C-Level executives, project and event management experience strongly preferred.
• Solid project management skills are a must along with ability to execute research and analysis related to various projects.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.
• Ability to plan, coordinate & implement all details of events/meetings, potentially requiring preparation outside of regular business hours and possible travel to plan and execute.
• Basic accounting, record-keeping skills to prepare and review account statements.
• Ability to travel and be available outside of core office hours when required.
• Extremely versatile, dedicated to efficient productivity.

Lincoln Electric is an Equal Opportunity Employer. We are committed to promoting equal employment opportunity for applicants, without regard to their race, color, national origin, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation), sexual orientation, gender identity, age, veteran status, disability, genetic information, and any other category protected by federal, state, or local law.