Administrative Assistant

About

Vanair®, a Lincoln Electric company, has been an industry leader since 1972, working to bring our customers the very best in Mobile Power Solutions®. Lincoln Electric is the world leader in the engineering, design, and manufacturing of advanced arc welding solutions, automated joining, assembly and cutting systems, plasma and oxyfuel cutting equipment, and has a leading global position in brazing and soldering alloys. We are recognized as the Welding Expert™, which advance customers’ fabrication capabilities to help them build a better world.

If you like being challenged, want to be a part of something special, and desire being part of an exciting team that is always striving to be at the forefront of our industry, then we’re looking for you – a driven and motivated new team member.

Job Summary

As the Receptionist / Office Assistant, you have an upbeat, friendly attitude.  You are the point person to greet guests, answer phones, and provide support for our visitors. You act as an ambassador, create a warm, inviting, and professional environment for both, visitors and associates by paying close attention to details.

You have strong verbal communication skills, including the ability to resolve issues and effectively communicate with customers and all levels of our associates and staff.

Primary Duties and Responsibilities

• Answer, screen, and direct incoming phone calls
• Pleasantly greet, direct, and assist visitors and maintain visitor log
• Answer customer inquiries and take messages as needed
• Sort and deliver incoming mail
• Process and prepare outgoing mail
• Process and prepare warranty cards
• Process new dealer information
• Process product manuals for customer delivery
• Assist Human Resources with clerical support, as needed
• Maintain TV monitor announcements
• Maintain front office common area and reception area in a clean and tidy manner at all times
• Assist with other projects and activities as needed
• Other duties as assigned

Job Qualifications and Skills

• Minimum High School Diploma/GED
• Minimum 2 years experience in Administrative function, preferrably in manufacturing industry
• Ability to multi-task and prioritize work
• Must have a clear speaking voice
• Ability to quickly learn and adapt
• Possess excellent organizational and communication skills
• Have working knowledge of Microsoft Office (Outlook, Word, Excel)

Great Work Environment

• Pleasant, clean, well-lighted environment
• Family-oriented
• First-of-the-month Friday company-supplied lunches
• Company Parties including Christmas Party, Santa for the Kids, Summer, Family Picnic, and more
• Local charity events